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HR Services Administrator

Band 3

Main area
Administrative Services
Grade
Band 3
Contract
Fixed term: 6 months
Hours
Full time - 37.5 hours per week
Job ref
430-CORP537A
Site
HR Services (Dept)
Town
Milton Keynes
Salary
£20,330 - £21,777 per annum, pro-rata
Salary period
Yearly
Closing
25/05/2022 23:59
Interview date
30/05/2022

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours.  At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

  • Free on-site parking
  • Free tea and coffee
  • Great flexible working opportunities
  • Discounted gym membership
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

 

Job overview

HR Services Administrator (6 months Fixed Term)

Department: Human Resources

Band 3 £20,330 to £21,777 per annum  

Hours: 37.5 per week, all MKUH roles will be considered for flexible working (Must be available to work weekends on a rota system)

An exciting opportunity for a full time HR Services Administrator has arisen within our busy multifunctional HR Services Team.

HR Services is a busy 7 day working department that works towards strict deadlines, it is therefore essential that the successful candidates can work well under pressure, while always maintain a pleasant and professional attitude.  You will hold excellent communication and inter-personal skills and be available to work up to 8-hour shifts Mon to Fri between the hours of 8am to 5pm in addition to working Saturday & Sunday mornings 8:30am to 12:30pm on a rota basis. For every two shifts you work on the weekend you get a day off during the week. Excellent for weekday errands!

 

Main duties of the job

The successful candidates will provide a comprehensive first level, customer focused front-line service to employees and managers who require assistance with HR transactions, such as Payroll, Temporary Staffing (Bank) requirements, Locum bookings and other general HR Help Desk support including answering phone calls and answering email queries. In addition, the post holder will support the maintenance and usage of the computerised Payroll and HR information systems.

Working for our organisation

You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:

  • Free main hospital on-site parking
  • Free tea and coffee
  • Great flexible working opportunities
  • Salary sacrifice scheme
  • Lease car scheme
  • Generous annual leave and pension scheme
  • On site nursery (chargeable)
  • Extensive staff health and well-being programme

Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.

Detailed job description and main responsibilities

  • Communicates by email, phone, and face to face.
  • Communicates with HR team members, payroll staff, finance staff and Trust staff at all levels.
  • Act as first point of contact for all HR Team queries.
    • Resolve basic user queries where possible by:
      • Querying and providing HR Systems data (subject to authority to share data)
      • Liaising with third parties (such as external payroll provider) to identify a resolution

Please refer to the Job Description for further details.

Person specification

Qualifications

Essential criteria
  • 2 Passes In a level 3 qualification or equivalent for example a-Level grade A* to D, or NVQ Level 3 Pass.
Desirable criteria
  • Willingness to study further undertaking a relevant qualification such as NVQ level 3, or CIPD Level 3 or Equivalent.

Experience

Essential criteria
  • Must be able to demonstrate the ability to work as a team.
  • Must be able to demonstrate communication skills both written and verbal.
  • Work in a timely manner adhering to deadlines set.
Desirable criteria
  • Working with HR, Payroll & Recruitment Systems.

Skills

Essential criteria
  • Knowledge and understanding of Microsoft Office Products.
  • European Computer Driving License (ECDL) or Equivalent Experience.
  • Ability to process large quantities of data in an accurate and timely manner.
Desirable criteria
  • Knowledge of Human Resource Systems, Payroll and Recruitment Systems

Personal and people development

Essential criteria
  • Able to work effectively on own initiative and as part of a team.
  • Ability to work flexibly and prioritise own workload with support of supervisor.
  • Use of computerized systems, including ESR, E-Rostering & Microsoft Office.

Communication

Essential criteria
  • Good communication skills

Specific requirements

Essential criteria
  • Able to perform the duties of the post with reasonable aids and adaptations
  • Ability to travel independently as and when required to fulfil the role.
  • Able to attend meetings as and when required.

Employer certification / accreditation badges

Apprenticeships logoHSJ Best places to workDisability confident employerCare quality commission - GoodArmed Forces Covenant Bronze Award

Documents to download

Apply online now

Further details / informal visits contact

Name
Samuel McCarthy
Job title
Head of HR Systems, Services & Compliance
Email address
samuel.mccarthy@mkuh.nhs.uk